Prizes 2021 T&Cs
Art & Writing Prizes 2021 - Terms & Conditions
Prizes 2021 T&Cs
Art & Writing Prizes 2021 - Terms & Conditions

Sustainability First Art and Writing Prizes 2021

 

Art Prize 2021 – Terms & Conditions of Entry

1. Eligibility
1.1. The Competition is open to all living British visual artists and international visual artists living, working or studying in the UK over the age of 18 years old on 12th April 2021.
1.2. A third party (e.g. gallery, agent or other representative) may submit work on behalf of the artist, but the third party must have the artist’s written consent.
1.3. Members of the judging panel, National Grid staff members (as sponsors of the programme), Sustainability First team and staff members, Associates, Trustees, Patrons or close family members thereof will not be eligible to enter the Competition.

2. The Artwork
2.1. The submitted entry (the “Artwork”) must be original, created in any media – including but not limited to painting, drawing, mixed media, sculpture, video and installation.
2.2. There is no minimum or maximum size limit for the works, as Sustainability First will only display them digitally.
2.3. The Competition is open to both 2 dimensional and 3 dimensional works.
2.4. All entered work must have been completed within the last 3 years.

3. The Entry Process
3.1. In order to enter the competition, all entrants shall complete an online application form (the “Entry Form”)and follow directions therein.
3.2. Entries will only be accepted digitally and must be submitted by 23:00 on 31st July 2021. Work submitted after this date will not be accepted.
3.3. You will automatically receive an email acknowledging receipt of your application. We will post information on our website about the timetable etc for the prize but as a small charity we will be unable to personally respond or engage in correspondence with applicants.

4. The Selection Process
4.1. The judges shall be appointed by Sustainability First in such number and of such qualification as it sees fit at its sole discretion.
4.2. The judging criteria will include: relevance to the theme; creativity, originality, and quality of the artwork; impact of the artwork; how the artist has considered sustainability in their practice; and how well the artwork communicates the artist's intent.
4.3. Sustainability First will ask longlisted artists to share a 1-minute video about their work to share with the judging panel. This is optional and would be used by Sustainability First and/or National Grid for communications purposes including but not limited to on social media, websites, and at live events if you are shortlisted.
4.4. The Judges’ decision shall be final and no correspondence will be entered into.
4.5. Shortlisted artists will be contacted via the email address or telephone number in September. If you haven’t heard from us by 20th September 2021, you will have to assume that your submission has not been shortlisted.
4.6. Winning entrants will be contacted in September 2021.

5. Display of Artworks
5.1. Sustainability First will display the artworks digitally – as an online exhibition, with an exhibition catalogue of shortlisted works and on social media.
5.2. National Grid will display the shortlisted artworks digitally – including but not limited to on their website and social media.
5.3. Some of the shortlisted and prizewinning artworks may also be showcased in the UN climate change conference COP26, taking place in Glasgow in November 2021. This could be through our sponsorship with National Grid or through another partner. Sustainability First would confirm details with shortlisted artists closer to COP26.

6. Prizes
6.1. Any Competition monies awarded to winning artists is paid gross of all taxes and charges. The prizes are as follows:
First Prize: £1,000
Second Prize: £500
Third Prize: £300

7. Sale of Works
7.1. Works selected for exhibition may be offered for sale. Neither Sustainability First nor National Grid will be selling artworks but will simply refer potential buyers to the artists. Neither Sustainability First nor National Grid will take commission on sales or be able to engage in any form of sales activity. Entrants will need to provide their details with their works so that potential clients can contact them directly.

8. Photography and Copyright
8.1. Each artist, by entering the Sustainability First Art Prize 2021 confirms that they hold all intellectual property rights in the work and the photographs of the work, and that they have obtained prior written approval for the use of any third party copyrighted material contained in the submitted work.
8.2. Artists will allow Sustainability First and National Grid to use submitted photographs and videos in ongoing communications. This could include, but is not limited to, the promotion of the exhibition, activities at COP26 (e.g. catalogue, press and publicity), on their websites and social media. Such permission for the use of photographs shall be without charge and in perpetuity.
8.3. Copyright of all works remains the property of the artist; any enquiries for copyright will be referred to the artist.
8.4. You can withdraw your consent for future use of your artwork at any time. We would not use your artwork for any future uses. If your artwork has already been used in communications, or otherwise, we will not be able to extract your artwork from these past uses. Please note that once your artwork is in the public domain (e.g. internet, social media), we have no control over how it is shared or used by others. To withdraw your consent, you can contact: Claire Williams, Company Secretary at Sustainability First, on claire.williams@sustainabilityfirst.org.uk and Sandy Bhadal, COP26 Planning & Events Officer at National Grid, on sandy.bhadal@nationalgrid.com.

9. Data protection and privacy
9.1. Sustainability First and National Grid will keep your personal data for a period of two years, in accordance with their retention policies.
9.2. The data will only be used by Sustainability First, National Grid, and the judging panels, for the process of administering the Sustainability First Art Prize and will not be transferred to any third party not directly involved in this Exhibition.
9.3. Please view Sustainability First’s privacy policy. Please view National Grid's privacy policy. If you have any questions on data protection and privacy, or on your personal data held by Sustainability First and National Grid, contact Sustainability First on claire.williams@sustainabilityfirst.org.uk and contact National Grid on sandy.bhadal@nationalgrid.com.

10. Access and inclusivity
10.1. If you have a learning or physical disability and require any support in regards to your entry, please send us an email: artprize@sustainabilityfirst.org.uk, we will do our best to accommodate within our limited resources.

11. Agreement to the conditions of entry
11.1. By entering the Sustainability First Art Prize 2021 artists are agreeing to all of the conditions set out within these Rules, Terms and Conditions of Entry.
11.2. Sustainability First’s decision on all matters pertaining to the above is final and we reserve the right, at any time, and from time to time to amend, modify, vary, or discontinue the terms of this competition.
11.3. Sustainability First excludes liability for all loss, damage or claim arising as a result of the participant's entry into the Competition or use of the prizes. No works of art should be sent to the registered office. Sustainability First and National Grid will not accept any responsibility for any works sent by post or delivered to its offices.

Sustainability First details:
Sustainability First is a registered charity who registered office is at: 85 Great Portland Street, First Floor, London, W1W 7LT. Email: info@sustainabilityfirst.org.uk. Registered Company number 03987720 and registered Charity number 1078994.

Writing Prize 2021 – Terms & Conditions of Entry


1. Eligibility

1.1. The Competition is open to all living British writers and international writers living, working or studying in the UK over the age of 18 years old on 12th April 2021.
1.2. Members of the judging panel, National Grid staff members (as sponsors of the programme), Sustainability First team and staff members, Associates, Trustees, Patrons or close family members thereof will not be eligible to enter the Competition.

2. The Written Work
2.1. The written work must be submitted in English, including but not limited to articles, personal accounts, essays, and poetry.
2.2. The written work must be under 2,000 words in length.
2.3. The submitted written works must not have been previously published elsewhere.

3. The entry process
3.1. In order to enter the Competition, all entrants shall complete an online application form (the “Entry Form”) and follow directions therein. Only online applications will be accepted. No hard copy applications should be made.
3.2. Entries must be submitted by 23:00 on 31st July 2021. Written works submitted after this date will not be accepted.
3.3. You will automatically receive an email acknowledging receipt of your application. We will post information on our website about the timetable etc for the prize but as a small charity we will be unable to personally respond or engage in correspondence with applicants.
3.4. Writers must only enter the Competition as individuals and not as part of a team, and no more than one essay per individual shall be submitted.

4. The Selection Process
4.1. The judges shall be appointed by Sustainability First in such number and of such qualification as it sees fit at its sole discretion.
4.2. The judging criteria will include: relevance to the theme; creativity, style and clarity; key issues; action; and evidence.
4.3. Sustainability First will ask longlisted writers to share a 1-minute video about their work to share with the judging panel. This is optional and would be used by Sustainability First and/or National Grid for communications purposes including but not limited to on social media, websites, and at live events if you are shortlisted.
4.4. The Judges’ decision shall be final and no correspondence will be entered into.
4.5. All works will be judged anonymously.
4.6. Writers of shortlisted essays will be contacted via the email address or telephone number in September. If you haven’t heard from us by 20th September 2021, assume that your submission has not been shortlisted.
4.7. Winning entrants will be contacted in September 2021.

5. Prizes
5.1. Any Competition monies awarded to winning entrants is paid gross of all taxes and charges. The prizes are as follows:
First Prize: £1,000
Second Prize: £500
Third Prize: £300

6. Copyright and ownership
6.1. Each writer by entering the Sustainability First Writing Prize 2021 confirms that they hold all intellectual property rights to the piece of written work as its sole author.
6.2. It is the entrant’s responsibility to ensure that their entry does not infringe the copyright of others; any form of plagiarism will result in disqualification. We will use plagiarism software to check entries.
6.3. Copyright of the written work remains the property of the writer; any enquiries for copyright will be referred to the writer.
6.4. By entering the Competition, entrants agree that their piece of work may be published on Sustainability First's and National Grid's websites or in other publications, including in a virtual book of commended Competition entries. Quotes and extracts may also appear in other Sustainability First and National Grid communications, including but not limited to publications and social media. Published works and any quotes / extracts from these shall always be attributed to the author.
6.5. You can withdraw your consent for future use of your written work at any time. We would not use your written work for any future uses. If your written work has already been used in communications, or otherwise, we will not be able to extract your work from these past uses. Please note that once your work is in the public domain (e.g. internet, social media), we have no control over how it is shared or used by others. To withdraw your consent, you can contact: Claire Williams, Company Secretary at Sustainability First, on claire.williams@sustainabilityfirst.org.uk and Sandy Bhadal, COP26 Planning & Events Officer at National Grid, on sandy.bhadal@nationalgrid.com.

7. Data protection and privacy
7.1. Sustainability First and National Grid will keep your personal data for a period of two years, in accordance with their retention policies.
7.2. The data will only be used by Sustainability First, National Grid, and the judging panels, for the process of administering the Sustainability First Writing Prize and will not be transferred to any third party not directly involved.
7.3. Please view Sustainability First’s privacy policy. Please view National Grid's privacy policy. If you have any questions on data protection and privacy, or on your personal data held by Sustainability First and National Grid, contact Sustainability First on claire.williams@sustainabilityfirst.org.uk and contact National Grid on sandy.bhadal@nationalgrid.com.

8. Access and inclusivity
8.1. If you have a learning or physical disability and require any accommodation in regards to your entry, please send us an email at essayprize@sustainabilityfirst.org.uk, we will do our best to accommodate within our limited resources.

9. Agreement to the conditions of entry
9.1. By entering the Sustainability First Writing Prize entrants are agreeing to all of the conditions set out within these Rules, Terms and Conditions of Entry.
9.2. Sustainability First’s decision on all matters pertaining to the above is final and we reserve the right, at any time, and from time to time to amend, modify, vary, or discontinue the terms of this Competition.
9.3. Sustainability First excludes liability for all loss, damage or claim arising as a result of the participant's entry into the Competition or use of the prizes.

Sustainability First details:
Sustainability First is a registered charity who registered office is at: 85 Great Portland Street, First Floor, London, W1W 7LT. Email: info@sustainabilityfirst.org.uk. Registered Company number 03987720 and registered Charity number 1078994.

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